For our customer, a European Institution, we are looking for:
Administrative Assistant (m/f/d), (English: C1 minimum):
Mandate Management, on a temporary basis
The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties. (Mandate Management).
Your Responsibilities
• Provide efficient primary point of contact, often on complex and confidential subjects;
• Proactively manage electronic agenda ensuring efficient time allocation in the calendar and resolving conflicting demands;
• Monitor work progress to ensure that the requests are successfully carried out in a timely manner;
• Organise business trips, prepare and submit the relevant expense reports, when applicable
• Organise meetings on site or via Internet with external counterparts;
• Prepare and set logistical planning of various events (e.g. conferences, weekly meetings, etc...);
• Follow regular meetings/committees and prepare related documentation;
• Work closely with other Assistants to ensure that administrative and/or operational procedures and deadlines are respected;
• Handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines;
• Ensure effective and accurate filing of electronic, hard copy documents, and other information for easy access and retrieval.
Qualifications
• Certified secondary-level education
• relevant professional experience in a financial audit environment and understanding of financial documentation
• Good knowledge of the standard IT & office tools (particularly Excel and PowerPoint)
• Excellent knowledge of English (oral and written) C1 MINIMUM . Knowledge of one of the other European languages would be an advantage.
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