administrative assistant (m/f/d) in Luxembourg Centre

publié
contact
Marianne IBALD, Randstad Luxembourg, Randstad Luxembourg
mission d'intérim
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job details

publié
lieu
luxembourg centre, centre
secteur
Finance ​&​ Assurance
type d'emploi
mission d'intérim
référence
22767
contact
Marianne IBALD, Randstad Luxembourg, Randstad Luxembourg

description du poste

For one of our clients, a European Institution, we are searching of an:

 

Administrative Assistant (m/f/d)

for the Private Equity Investments dept.

For a one month contract starting 01.07.2022


Your responsibilities:

- You will assist the necessary business and provide administrative and secretarial follow up of the Department's, Division’s activities. These include oversight of key workflows and committees, management of calendars and events, and team assistance.

- You will report to the Heads of Division and works in close cooperation with the other administrative assistants. Internal contacts: Various services at the appropriate level, as required by procedures and sound cooperation;

- You will proactively manage electronic agenda at team level ensuring efficient time allocation in the calendar and resolving conflicting demands;

- You will monitor work progress to ensure that the requests are successfully carried out in a timely manner;

- You will organise business trips, prepare and submit the relevant expense reports, when applicable

- You will organise meetings on site or via Internet with external counterparts;

- You will prepare and set logistical planning of various events (e.g. conferences, weekly meetings, etc.);

- You will follow regular meetings/committees and prepare related documentation;

- You will work closely with other Assistants to ensure that administrative and/or operational procedures and deadlines are respected;

- You will handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines;

- You will ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval.

Your profile:

- You have a certified secondary-level education; professional certificates or tertiary-level education would be an advantage;

- You have at least 3 years’ relevant professional experience, preferably in the banking or financial sector;

- You have an excellent knowledge of standard IT tools is required;

- You have an excellent written and spoken English, knowledge of other EU languages would be an advantage.

Your competencies:

- High sense of discretion and confidentiality
- Costumer orientation and adaptability
- Excellent interpersonal and diplomatic skills
- Highly developed sense of responsibility
- Excellent organisational skills and ability to priorise
- Ability to work under tight deadlines
- Accuracy and attention to details