administrative assistant in Luxembourg Centre

publié
contact
Valentine RUELLE-DIEU, Randstad Luxembourg, Randstad Luxembourg
mission d'intérim
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job details

publié
lieu
luxembourg centre, centre
secteur
Finance ​&​ Assurance
type d'emploi
mission d'intérim
référence
22817
contact
Valentine RUELLE-DIEU, Randstad Luxembourg, Randstad Luxembourg

description du poste

The Administrative assistant will work in close cooperation with a team of professionals and other administrative/operational assistants within the EIB.

ACCOUNTABILITIES
- Assist in the accurate preparation of original legal documents and in the finalization / administration of contractual documentation (such as finance contracts, guarantee agreements and contractual modifications)
- Assist and ensure follow-up of all procedures - both before and after signature of legal documents (e.g. prepare and circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organisation, handle notification of signatures, ensure electronic and paper archiving, store documents using the EIB electronic document management system (GED Livelink), handle notes and other memoranda
- Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings, managing calendars
- Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents

QUALIFICATIONS
- At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
- Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
- Excellent knowledge of English is required