administrative/legal assistant (m/f) in Luxembourg Centre

Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg centre, centre
Finance ​&​ Assurance
type d'emploi
Randstad Luxembourg, Randstad Luxembourg

description du poste

Willing to work within a European Institution? 

Then you might be interested in the following offer. We are currently looking for a :

                                    Administrative/Legal Assistant (M/F)


Your role :

The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties for the Division. The job holder will share responsibilities with other assistants in the Directorate. No teleworking is foreseen for the job holder.
The Administrative Assistant will report to the Head of Division and will work with lawyers and assistants from across the Directorate and interface with external contacts to support the Division's operations.

Your tasks :

- To assist in the accurate preparation of original legal documents and in the finalization / administration of contractual documentation (such as, but not limited to finance contracts, guarantee agreements and contractual modifications);

- To assist and ensure follow-up of all procedures both before and after signature of legal documents (e.g. prepare and circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organization, handle notification of signatures, ensure electronic and paper archiving, store documents using the EIB electronic document management system (GED Livelink), handle notes and other memoranda;

- To carry out general secretarial duties and administrative tasks, including mail/document control and distribution, filing.


Your profile:

 - You obtained a certified secondary-level education and secretarial training;

- You acquired at least 3 years of relevant, professional post-qualification experience (i.e. in similar or related tasks);

- Any experience acquired as secretary/administrative assistant in a law firm, corporate legal function, or any other legal environment, is a distinct advantage;

- You speak fluently English (C1);

- You have a good knowledge of the standard IT & office tools (particularly Word and Outlook), Acrobat, common office hardware (e.g. printing, scanning equipment);

- A familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools would be an advantage;

- You are immediately avaialble for a 5-month-contrat !


Interested? Feeling like this experience could be a good opportunity for you right now?
Then please apply through the appropriate link and we will get back to you if your profile matches the requirements :-)