legal assistant (h/f) in Luxembourg Centre

Linda HABILI, Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg centre, centre
Services administratifs
type d'emploi
Linda HABILI, Randstad Luxembourg, Randstad Luxembourg

description du poste

We are looking for a bilingual legal secretary in a law firm located in Luxemburg city-center to provide secretarial and administrative support to lawyers, other principals and their teams in French and English.
You will be responsible for preparing documents and correspondence and will assist with the preparation of monthly billing, in addition to performing a wide variety of other administrative duties.

Your tasks:
• Registering and maintaining the LBR
• Uploading all necessary documentation to CSSF e-desk platform and other e-filing tools as required
• Monitoring any incoming or returned documents from the regulator
• Coordination of apostille and legalisation requests
• Dealing with incoming calls and organising conference calls
• Handling written and electronic correspondence including responding, forwarding and filing where necessary
• Managing lawyers’ Outlook calendars
• Recording lawyers’ time entries in the Firm's time recording system
• Making travel arrangements and completing travel and expense reports
• Organising and scheduling meetings including reserving rooms, coordinating equipment and ordering food
• Ensuring that all documents are organised, scanned, saved and filed clearly and consistently
• Preparing materials for clients

• Preparing and tracking client billing and financial information
• Updating the CRM system on a regular basis

• Collaborating with the Dechert Help Desk to manage IT maintenance for the Luxembourg office
• Ordering office supplies
• Performing any other duties as necessary for the efficient functioning of the Firm

Your skills:
• Secondary level education required, university studies preferred
• Minimum of 3 years’ experience as legal secretary (in a Luxembourg law firm would be an advantage)
• French and English at a high level of proficiency, native or bilingual (C1/C2) - good knowledge of German and Luxembourgish would be an advantage
• Excellent oral and written communication skills
• Excellent interpersonal and organisational skills
• High attention to detail and the ability to multi-task and meet deadlines
• Ability to prioritise and coordinate work
• Ability to work productively and cooperatively with employees at all levels
• Ability and willingness to learn new skills
• Proficiency in MS Office (Word, Excel, PowerPoint), and Outlook