legal secretary.

Summary of duties: 

- Registering and maintaining the LBR

-  Uploading all necessary documentation to the Firm’s e-file platform and monitoring any incoming or returned documents from the regulator

- Uploading all necessary documentation to E-desk

- Coordination of apostille and legalisation requests

- Dealing with incoming calls and organising conference calls

- Handling written and electronic correspondence including responding, forwarding and filing where necessary

- Managing lawyers’ Outlook calendars

- Recording lawyers’ time entries in the Firm's time recording system

- Making travel arrangements and completing travel and expense reports

- Organising and scheduling meetings including reserving rooms, coordinating equipment and ordering food

- Ensuring that all documents are organised, scanned, saved and filed clearly and consistently

- Preparing materials for clients

- Preparing and tracking client billing and financial information

- Updating the CRM system on a regular basis

- Collaborating with the Help Desk to manage IT maintenance for the Luxembourg office

- Ordering office supplies

- Performing any other duties as necessary for the efficient functioning of the Firm Knowledge, skills and abilities

Your Profile : 

- Secondary level education required, university studies preferred

- Minimum of 3 years’ experience as legal secretary (in a Luxembourg law firm would be an advantage)

- French and English at a high level of proficiency, native or bilingual (C1/C2) - good knowledge of German and Luxembourgish would be an advantage

- Excellent oral and written communication skills

- Excellent interpersonal and organisational skills

- High attention to detail and the ability to multi-task and meet deadlines

- Ability to prioritise and coordinate work

- Ability to work productively and cooperatively with employees at all levels

- Ability and willingness to learn new skills

- Proficiency in MS Office (Word, Excel, PowerPoint), and Outlook