operational assistant (m/f) in Luxembourg Kirchberg

Linda HABILI, Randstad Luxembourg, Randstad Luxembourg
mission d'intérim
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job details

luxembourg kirchberg
Services administratifs
type d'emploi
mission d'intérim
Linda HABILI, Randstad Luxembourg, Randstad Luxembourg

description du poste


For one of our client, a European Institution based in Kirchberg, we are looking for an:

Operational Assistant

You will bring operational support to the Financial Operations Unit (“FO”).

The incumbent will report to the Head of the Financial Operations Unit and will work under the close guidance and supervision of the officer and of the Head of Unit as well as in close collaboration with the members of the team, the Financial Control Division and other internal services.

Your tasks:
• Prepare payment instructions related to business activities (private equity, Guarantees, Micro-finance) and to general expenses.
• Provide efficient back-up for the other members of the FO team during the holidays period
• Ensure payment instructions are sent timely to the banks and booked in the accounting system;
• Prepare the necessary documentation related to internal treasury operations;
• Establish, organise and maintain the filing systems for easy access and retrieval of information;
• Assist the team in meeting deadlines, preparing and implementing procedures;
• When required provide assistance to external auditors;
• Monitor any exceptions to authorized signatures;
• Keep internal clients informed of the status of their requests;
• Contribute occasionally to specific projects of the Unit.

Your qualifications:
• Certified secondary-level education with further studies in accounting;
• At least 5 year’s work experience of which a minimum of 3 within Finance, Accounting or similar back-office service; Previous experience in an international financial organisation would be an advantage;
• Good IT skills (standard Office tools). Some experience of PeopleSoft Financials or Business Objects would be an asset;
• Excellent knowledge of written and spoken English. Knowledge of another European language would be an advantage.

Other skills:
• Able to organise work, set priorities and meet deadlines;
• Rigorous with attention to detail;
• With sense of initiative and problem-solving approach;
• Self-reliant and self-disciplined;
• With excellent interpersonal skills and team spirit;
• Flexible and adaptable.