personal and team assistant (w/m) in Luxembourg Kirchberg

Fabien DAGNELLO, Randstad Luxembourg, Randstad Luxembourg
mission d'intérim
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job details

luxembourg kirchberg
Services administratifs
type d'emploi
mission d'intérim
Fabien DAGNELLO, Randstad Luxembourg, Randstad Luxembourg
+352 40 32 04 255

description du poste

We are currently looking, for one of our clients, an European Institution, for a:

Personal and Team Assistant (W/M)
3 to 6-month contract

The Institution is looking for a Personal and Team Assistant to temporarily provide full secretarial and administrative support to the Risk, Communication and Internal Audit divisions.

Your mission:

• Plan, follow up and coordinate daily work (administrative tasks, handling of contacts, mails, etc.) that is confidential and sensitive to support the Heads of divisions and respective teams.
• Manage and maintain business diaries.
• Answer telephone calls, take appropriate action to ensure a professional and timely response is given to the caller.
• Set up conference and video calls.
• Prepare internal and external correspondence, edit and format documents and presentations.
• Arrange internal and external meetings, including the coordination of appointments, room bookings, agendas, equipment and ensure relevant documents are available in advance of meetings.
• Attend meetings and take minutes when required.
• Scan and file documents properly.
• Organise and manage relevant databases.
• Make travel arrangements and claim the reimbursement of related expenses.
• Support the Recruitment Officer in scheduling interviews for the teams.
• Act as a back-up to the Personal Assistant to the Managing Director in case of absence.
• Provide additional support as needed to Members of the Management Board.
• Act as a liaison with internal and external contacts.

Your profile:

• Perfect fluency in English is required, additional languages would be an asset.
• At least 3 years of experience in a similar position, ideally acquired in a multinational environment.
• Some experience in the public sector would be an asset.
• Ideally educated to bachelor degree level.
• Complete mastery of Outlook and MS-Office products including Word, Excel and PowerPoint.
• Strong commitment to providing high-quality work while demonstrating flexibility, availability, and ability to prioritise.
• Positive and can-do attitude.
• Excellent interpersonal and communication skills. Ability to interact with tact and diplomacy at all levels.
• Demonstrated ability to work quickly and accurately in a fast-paced environment.
• Strong sense of confidentiality and discretion.

Interested? Do not hesitate to apply!