senior operational assistant (m/f) in Luxembourg Centre

Randstad Luxembourg, Randstad Luxembourg
postuler >

job details

luxembourg centre, centre
Finance ​&​ Assurance
type d'emploi
Randstad Luxembourg, Randstad Luxembourg

description du poste

Willing to work within a European Institution? 
Then you might be interested in the following offer. We are currently looking for a :

                              Senior Operational Assistant (M/F)


Your role :

The Senior Operational Assistant will coordinate and provide office support and secretarial assistance in order to contribute to the effective day-to-day operation of the CS-Personnel/HR Operations Department/HR Shared Services Division.
He/she will support the Personnel directorate procurement activities to ensure that PERS procures high-quality outsourced services in a timely manner, obtains value for money, and complies with the internal rules. 


Your tasks :

- To collect requests , to verify proper documentation and to finalise the procurement requests by Services;

- To  execute the central procurement process including any administrative and data management tasks;

- To maintain the Directorate central procurement database;

- To follow up on any issues related to conformity clearance or other milestones of the procurement process and to resolve any related problems;

- To centralise consultancy contracts and to ensure respect of contract terms and conditions (quality control, conformity with procedures, etc);

- To advise services on necessity for call for tenders renewal;

- To draft regular report for management on the different elements related to procurement in the Personnel directorate, including data on providers, number of contracts processed and by area, etc);

- To suggest ways to enhance work organisation and effectiveness;

- To organise electronic filing systems for an easy access and retrieval;

- To advise Personnel services on the most appropriate procedure to resolve various issues related to Procurement.

Your profile :

- You obtained a certified secondary-level education;

- You acquired at least 5 years of relevant professional experience, if possible in a Human Resources domain;

- You speak fluently English (C1), and you have a good command of French (B2);

- Your experience includes working with multicultural and international teams;

- You have a good knowledge of contract design, contract negotiation, procurement processes and best practices;

- The understanding of public procurement law, especially EU public procurement rules and practices relevant to the EU institutions would be a significant advantage;

- Your skills include Good organisational management and the ability to handle multiple tasks simultaneously;

- At work, you make sure to use Discretion and respect of confidentiality;

- You have a proficiency in the use of standard office tools. The knowledge of PeopleSoft Financials/Procure-to-Pay software to handle purchases and manage contracts would be an advantage;

- You are immediatly available for a one-year-contract.


Interested? Feeling like this experience could be a good opportunity for you right now?
Then please apply through the appropriate link and we will get back to you if your profile matches the requirements :-)