administrative assistant en-fr (m/f) in Luxembourg Centre - Kirchberg

Randstad Luxembourg, Randstad Luxembourg
apply now

job details

luxembourg centre - kirchberg
job type
reference number
Randstad Luxembourg, Randstad Luxembourg

job description

Willing to work within a European Institution? 
Then you might be interested in the following offer. We are currently looking for a :

                                  Administrative Assistant EN-FR (M/F)

Your role:
As (Senior) Administrative Assistant, you will provide comprehensive secretarial/administrative support to the Department and other colleagues in the team with the objective of contributing to the efficiency and performance of the team’s overall activity.
Operating Network
You will report to the Head of Department and works closely with the members of the team. You will collaborate very closely with the other Administrative Assistants in the Department.

Your tasks:

- To prepare standard correspondence; proof-read and edit texts in English and/or analise reports, notes letters, contracts and other documents prepared by the team;
- To coordinate business trips and travel arrangements (including visa applications and making online bookings), check and submit travel expenses for team members;
- To organise meetings and prepare minutes if needed;
- To manage of team members’ agendas;
- To ensure timely distribution of documents, maintain internal databases and extract data;

Your profile:

- You obtained a secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
- You acquired at least 3 years of secretarial experience;
- You speak fluently English (C1), and you have a good command of French (B2). The knowledge of other EU languages would be an advantage;
- You possess an excellent knowledge of standard MS Office Tools (Word, Excel, Powerpoint);
- Your experience includes the use of electronic filing systems;
- You are immediately free for a temporary contract!

Soft skills

- Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
- Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
- Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
- Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.


Interested? Feeling like this experience could be a good opportunity for you right now?
Then please apply through the appropriate link and we will get back to you if your profile matches the requirements.