administrative assistant - legal department.

• Provide administrative support on all legal documentation in collaboration with the Division's lawyers, including: preparation of execution versions of contracts, processing of originals, follow-up with counterparts and other EIB operational directorates, notifications of signatures and document filing
• Edit and proofread all outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents
• Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings
• Prepare business trips and follow-up related expense-reports
• Prepare and follow-up purchase requests for consultancy and take care of administrative aspects in relation to in-house and external consultants
• Prepare draft correspondence on various topics for the Division, including notes, reports, and presentations
• Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents
• Make suggestions and contribute to improve key records management processes in the Division and the Department

Qualifications
• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
• Excellent knowledge of English is required, German language skills would be an asset

If you are interrested by this offer, please send your resume before the 9th of august 8 am. (office@randstad.lu)