administrative assistant (m/f) with german: in Luxembourg Centre

Rachel BENDER, Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg centre, centre
job type
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Rachel BENDER, Randstad Luxembourg, Randstad Luxembourg

job description

For our customer, a European Institution, we are looking for:


Administrative Assistant (m/f) with German:

Temporary position


S/he will provide assistance to the team members as well as act as back-up of the other teams’ assistants in their absence.



The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following responsibilities:

•       Organising meetings in Luxembourg with external counterparts;

•       Organising business trips and preparing the relevant expense reports;

•       Preparing presentations, due diligence dossiers and letters to external counterparts;

•       Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;

•       Organise team meetings, take & dispatch meeting minutes;

•       Drafting routine correspondence and edit materials;

•       Undertake related electronic (using the internal data storage system) and paper filing;

•       Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams ’ assistants and other interfaces;

•       Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;

•       Follow up on internal documentation throughout the approval process;

•       Produce and process counterparty consultation letters as required by the organisation procedures.


•       Certified secondary level education;

•       Any additional certifications indicating specialisation would be an advantage;

•       Minimum 3 years’ relevant administrative experience in a financial or audit environment and understanding of financial documentation;

•       Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);

•       Excellent written and spoken German and English; knowledge of French and/or other EU languages would be an advantage.


Personal Qualities:

•       Excellent organisational skills;

•       Excellent prioritisation skills;

•       Excellent team spirit and interpersonal skills;

•       Excellent verbal and written communication;

•       Strong sense of responsibility and initiative;

•       Ability to work reliably and accurately under pressure;

•       Strong personal commitment.


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