administrative assistant (m/f) in Luxembourg Centre

posted
contact
Randstad Luxembourg, Randstad Luxembourg
contract
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job details

posted
location
luxembourg centre, centre
sector
Finance
job type
contract
reference number
21544
contact
Randstad Luxembourg, Randstad Luxembourg

job description

Willing to work within a European Institution? 

Then you might be interested in the following offer. We are currently looking for a :

                                   Administrative Assistant (M/F)

 

Role & Tasks :

The Administrative assistant will work in close cooperation with a team of professionals and other administrative assistants.
The Administrative Assistant will be responsible for the overall administrative management of the fraud investigations division as follows:

- To ensure timely and accurate issuance of all Fraud Investigations reporting and communications. Provide quality assurance role on quality and format of the documents to project professional image of the division;

- To set and manage priorities and ensure administrative coherence. This includes screening of all incoming documents, preparing responses, ensuring appropriate follow-up and taking any initiative needed for a particular situation;

- To organise and maintain filing/archiving systems for easy access and retrieval;

- To handle and process information of diverse and confidential nature;

- To distribute and circulate information, report or status updates in order to keep others informed;

- To prepare staff meetings, information, agenda and minutes;

- To organise internal and external meetings, conferences, workshop & events of the Head of Division and team members;

- To maintain databases and process the statistical data and ensure that it is stored in timely and consistent manner;

- To provide administrative support for the organisation of activities and missions and, in this context, proactively identify and resolve upcoming problems;

- To contribute to the full implementation of a new case-management system.

 

Your profile :

- You have obtained a Secondary level education, completed with a 2 year certification in a relevant field (secretarial studies, accounting, economics or statistics) or equally qualified experience in a relevant field;

- You acquired at least 3 years of relevant professional experience;

- You speak fluently English (C1).  The knowledge of additional EU languages would be an advantage;

- You have a high sense of integrity, discretion and confidentiality;

- You have an excellent knowledge of IT tools such as Word, Excel, PowerPoint, plus an interest and aptitude to learn new IT applications;

- You are immediately free for a 2-month-opportunty !

 

Interested? Feeling like this experience could be a good opportunity for you right now?
Then please apply through the appropriate link and we will get back to you if your profile matches the requirements :-)