administrative assistant (m/f/d): (english: c1 minimum) in Luxembourg Centre

Rachel BENDER, Randstad Luxembourg, Randstad Luxembourg
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luxembourg centre, centre
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Rachel BENDER, Randstad Luxembourg, Randstad Luxembourg

job description

For our customer, a European Institution, we are looking for:


Administrative Assistant (m/f/d), (English: C1 minimum): 

Mandate Management, on a temporary basis


The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties. (Mandate Management). 

Your Responsibilities

• Provide efficient primary point of contact, often on complex and confidential subjects;
• Proactively manage electronic agenda ensuring efficient time allocation in the calendar and resolving conflicting demands;
• Monitor work progress to ensure that the requests are successfully carried out in a timely manner;
• Organise business trips, prepare and submit the relevant expense reports, when applicable
• Organise meetings on site or via Internet with external counterparts;
• Prepare and set logistical planning of various events (e.g. conferences, weekly meetings, etc...);
• Follow regular meetings/committees and prepare related documentation;
• Work closely with other Assistants to ensure that administrative and/or operational procedures and deadlines are respected;
• Handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines;
• Ensure effective and accurate filing of electronic, hard copy documents, and other information for easy access and retrieval.



•       Certified secondary-level education 

•       relevant professional experience in a financial audit environment and understanding of financial documentation

•       Good knowledge of the standard IT & office tools (particularly Excel and PowerPoint)

•       Excellent knowledge of English (oral and written) C1 MINIMUM . Knowledge of one of the other European languages would be an advantage.


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