administrative assistant (m/f/d) in Luxembourg Centre

posted
contact
Rachel BENDER, Randstad Luxembourg, Randstad Luxembourg
temporary
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job details

posted
location
luxembourg centre, centre
sector
Administrative
job type
temporary
reference number
22884
contact
Rachel BENDER, Randstad Luxembourg, Randstad Luxembourg

job description

For one of our clients, (European Institution), we are looking for:

 Administrative Assistant (m/f/d):

Purpose:

To assist the necessary business and provide administrative and secretarial follow up of the Department's, Division’s activities.  These include oversight of key workflows and committees, management of calendars and events, and team assistance.

 

Operating Network:

The Administrative Assistant reports to the Heads of Division and works in close cooperation with the other administrative assistants. Internal contacts: Various services at the appropriate level, as required by procedures and sound cooperation;

 

Responsibilities:

•       Proactively manage electronic agenda at team level ensuring efficient time allocation in the calendar and resolving conflicting demands;

•       Monitor work progress to ensure that the requests are successfully carried out in a timely manner;

•       Organise business trips, prepare and submit the relevant expense reports, when applicable

•       Organise meetings on site or via Internet with external counterparts;

•       Prepare and set logistical planning of various events (e.g. conferences, weekly meetings, etc.);

•       Follow regular meetings/committees and prepare related documentation;

•       Work closely with other Assistants to ensure that administrative and/or operational procedures and deadlines are respected;

•       Handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines;

•       Ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval.

 

Qualifications:

•       Certified secondary-level education; professional certificates or tertiary-level education would be an advantage;

•       At least 3 years’ relevant professional experience, preferably in the banking or financial sector;

•       Excellent knowledge of standard IT tools is required;

•       Excellent written and spoken English, knowledge of other EU languages would be an advantage.

 

Competencies:

•       High sense of discretion and confidentiality;

•       Costumer orientation and adaptability;

•       Excellent interpersonal and diplomatic skills;

•       Highly developed sense of responsibility;

•       Excellent organisational skills and ability to prioritise;

•       Ability to work under tight deadlines;

•       Accuracy and attention to details.