administrative assistant – procurement team (w/m) in Luxembourg Kirchberg

Fabien DAGNELLO, Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg kirchberg
job type
reference number
Fabien DAGNELLO, Randstad Luxembourg, Randstad Luxembourg
+352 40 32 04 255
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job description

We are currently looking, for one of our clients, an European Institution, for an :


Administrative Assistant – Procurement Team (W/M)

2-3 months’ contract to begin


This role is to provide administrative support to the IT and Operations division, particularly in the production of documents and administration of contracting and procurement related processes


Your mission : 

·        Entering purchase orders and other contract related documents into the Oracle ERP system.

·        Validate data in coordination with procurement, team leads and project owners.

·        Monitor new Oracle releases and impact of new functions to the business.

·        Document technical issues to be addressed / new features.

·        Document training / support material.

·        Participate to budget monitoring and reporting.

·        Coordinate the integration of contract approvals via Oracle.

·        Manage workflow for review and approval of IT and Ops contracts.

·        Produce signing sheets and other basic contract related documents.

·        Work with the finance and control division on queries related to overdue invoices or purchase orders.

·        Produce weekly newsletter and other communication items on projects.

·        Carry out basic testing of IT systems and processes.

·        Assist with basic audit processes.

·        Assist with other general, administrative tasks as needed.


Your profile :

·        Excellent verbal and written communication skills in English.

·        Experience preparing and editing professional documents in English.

·        Basic financial administration experience.

·        Data entry and data validation processes and procedures.

·        Use of a computer based ERP system, ideally Oracle.

·        Excellent computer skills including use of MS Office Suite, MS SharePoint.

·        Ability to work in a team to deliver business results in a timely manner while maintaining attention to detail.

·        Self-motivated, solution- and customer-oriented.

·        Team spirit and ability to work independently.

·        Strong analytical and problem-solving skills.


Interested ? Do not hesitate to apply !