administrative assistant risk department (m/f) in Luxembourg Centre

posted
contact
Marianne IBALD, Randstad Luxembourg, Randstad Luxembourg
temporary
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job details

posted
location
luxembourg centre, centre
sector
Administrative
job type
temporary
reference number
20481
contact
Marianne IBALD, Randstad Luxembourg, Randstad Luxembourg

job description

1083-1

For one of our clients, a European Institution at Kirchberg we are searching for an:

 

 Administrative Assistant Risk Department (m/f)

 


Purpose:


To provide assistance to the Head of the Risk Department as well as assist the necessary business and provide administrative follow up of the Department's, activities. These include oversight of key workflows and committees, management of calendars and events, and personal assistance.


Operating Network:


The Administrative Assistant reports to the Head of Department and works in close cooperation with the other administrative assistants.
• Internal contacts: services at the appropriate level, as required by procedures and sound cooperation
• External contacts: Sector and Function experts in European Institutions, Intermediaries and Academia


Responsibilities:


• Provide efficient primary point of contact (internally and externally), often on complex and confidential subjects;
• Manage electronic mailbox prioritising incoming messages and allocating action as appropriate;
• Proactively manage electronic agenda ensuring efficient time allocation in the calendar and resolving conflicting demands;
• Monitor work progress to ensure that the requests are successfully carried out in a timely manner;
• Prepare and set logistical planning of various events and missions (e.g. conferences, yearly away-day, monthly meetings);
• Organise and follow regular meetings/committees and prepare related documentation;
• Work closely with other Assistants to ensure that administrative and/or operational procedures and deadlines are respected;
• Handle incoming and outgoing documents ensuring appropriate follow-up and respect of deadlines;
• Ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval;
• Handling other administrative tasks.


Qualifications:


• Certified secondary-level education; professional certificates or secretary diploma would be an advantage;
• At least 3 years’ relevant professional experience, preferably in the banking or financial sector;
• Excellent knowledge of standard IT tools is required;
Excellent written and spoken English, knowledge of other EU languages would be an advantage.


Competencies:


• High sense of discretion and confidentiality;
• Costumer orientation and adaptability;
• Excellent interpersonal and diplomatic skills;
• Highly developed sense of responsibility;
• Excellent organisational skills and ability to prioritise;
• Ability to work under tight deadlines;
• Accuracy and attention to details.