administrative assistant secretariat (m/f) english and french + german in Luxembourg Centre

posted
contact
Marianne IBALD, Randstad Luxembourg, Randstad Luxembourg
temporary
apply now

job details

posted
location
luxembourg centre, centre
sector
Administrative
job type
temporary
reference number
20403
contact
Marianne IBALD, Randstad Luxembourg, Randstad Luxembourg
apply now

job description

1035-1

for one of our clients, a European Institution we are searching for:

 

an Administrative Assistant (Secretariat) (m/f) English and French + German


Start/End Dates: 06/05/2019 - 01/12/2019


Job Description:

The Administrative assistant will provide a wide range of secretarial and administrative tasks in support of the day-to-day work for the meetings of the Board of Governors and the Board of Directors..

• Assist in the preparation of agendas for Board meetings under the supervision of the Secretariat Officers
• Follow-up on procedures after Board approvals - dispatch of relevant documents within deadlines
• Ensure all documents are posted in a timely manner on the Board portal and ensure the portal is updated
• Regularly update and organise document databases
• Ensure efficient electronic and paper filing of all Board documents
• Collaborate in the organisation of meetings by providing administrative assistance during the meetings and welcoming Board members
• Participate in the organisation of external Board meeting
• Organise hotel reservations for Board members and transport in Luxembourg
• Prepare and follow-up appointment procedures, including dispatch of relevant documents within deadlines
• Answer e-mail and phone enquiries both internally from the Services and externally from Board members, after consultation with line managers

• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration, customer service)
• At least three years' relevant professional experience, if possible in a similar environment
• Good knowledge of standard office tools, particularly Word, Excel and Powerpoint, as well as an electronic document management system
• Very good knowledge of English and French. Knowledge of other EU languages would be an advantage, in particular German