executive assistant (m/f) in Luxembourg Centre - Kirchberg

Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg centre - kirchberg
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Randstad Luxembourg, Randstad Luxembourg

job description

Willing to work within a European Institution? 
Then you might be interested in the following offer. We are currently looking for a :

                                Executive Assistant - Compliance Dpt - (M/F)

Your tasks:

In order to support the Group Compliance Chief Officer, Directors and/or Heads of Division, you will :
- Manage their agenda so as to optimise time allocation, coordinate arrangements for appointments and resolve conflicting demands;
- Organise meetings and business trips/missions, including arrangements, admin preparation and follow-up as well as preparation of required documentation;
- Manage incoming correspondence and enquiries;
- Act as the primary interface between them and other internal/external actors, so as to ensure effective two-way communication;
- Prepare/review documentation and information for their approval/action, to ensure smooth application of decision process and implementation of decisions taken;
- Assist them in the day to day monitoring of the Directorate’s activity as well as with sensitive topics;
- Maintain appropriate filing of electronic and paper documentation, as well as ensure data quality;
- Perform other ad hoc tasks upon request to support GR&C-OCCO; in particular: research support, organisation of events and Compliance-related work;
- Ensure effective collaboration with other Administrative Assistants and ensure back up when required;
- Initiate and follow up on operational workflows on their behalf, so as to ensure proper implementation of their decisions and respect of procedures/deadlines
- Initiate and participate in the improvement of their operational working methods, to optimise its contribution to the Bank's performance;
- Anticipate requirements and identify opportunities to act (proactively) on their behalf.

Your profile:

- You obtained a Bachelor/Masters Degree in a relevant field : Secretarial Studies, Business Administration, etc; 
- You acquired at least 5 years of experience in an Admin support role, including 3 years as Personal Assistant;
- You speak fluently English (C1 minimum). A good knowledge of French (B2) would be an advantage;
- You master MS Office Tools (advanced functions). EIB applications knowledge is an advantage;
- You have very good knowledge and experience in the use of software applications/databases and reporting tools;
- You are immediately available for a contract of at least 6 months!


Interested? Feeling like this experience could be a good opportunity for you right now?

Then please apply through the appropriate link and we will get back to you if your profile matches the requirements.