legal directorate - administrative assistant (m/f) in Luxembourg Centre - Kirchberg

Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg centre - kirchberg
job type
reference number
Randstad Luxembourg, Randstad Luxembourg

job description

Willing to work within a European Institution? 
Then you might be interested in the following offer. We are currently looking for a :

                        Legal Directorate - Administrative Assistant (M/F)                      

Your tasks:

- To assist in the accurate preparation of original legal documents and in the finalization / administration of contractual documentation (such as finance contracts, guarantee agreements and contractual modifications);
- To assist and ensure follow-up of all procedures - both before and after signature of legal documents (e.g. prepare/circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents, handle notification of signatures, ensure electronic and paper archiving, store documents using the EIB electronic document management system (GED Livelink), handle notes and other memoranda;
- To carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings, managing calendars;
- To verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents;

Your profile:

- You obtained at least a Diploma of secondary level studies;
- You acquired at least 3 years of similar experience;
- Previous experience as Secretary/Administrative Assistant in a law firm, corporate legal function, or any other international legal environment, is a distinctive advantage;
- You speak flulently English (C1 minimum). A good knowledge in German (B1/B2), is an advantage;
- You possess a very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing, scanning, and faxing equipment);
- A familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage;
- You are immediately available for a contract until at least the end of the year.

Soft Skills:

- Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
- Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
- Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
- Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behavior with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.


Interested? Feeling like this experience could be a good opportunity for you right now?

Then please apply through the appropriate link and we will get back to you if your profile matches the requirements.