operationnal assistant (m/f) in Luxembourg Centre

Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg centre, centre
job type
reference number
Randstad Luxembourg, Randstad Luxembourg

job description

Willing to work within a European Institution? 

Then you might be interested in the following offer. We are currently looking for a :


                                    Operationnal Assistant (M/F)


Your tasks :

- To work through Intranet reports on operational activities: (i) monitor the proper functioning, (ii) require expert interventions for maintenance or changes, (iii) propose design changes where useful to achieve larger audience; (iv) advise colleagues in OPS at management and working level regarding the use of the reports;

-  To ad hoc data and information requests;

- To update an established set of information features for the purposes of performance reports to the Management Committee, investigating any potential data inconsistencies and reconciling this set of data with historical statistics or forecast information;

- To organise monthly meetings, investigate relevant topics, prepare minutes and follow-up on subjects raised, where relevant;

- To ensure quality control of reports and flag out any inconsistencies for review and remedy by data / data governance experts;

- To plan processes and prepare tailored information for preparation and mid-year review;

- To handle the administrative coordination and management of the Division’s work flows (proactive process management and compliance with procedures, document quality control, monitoring of deadlines, organisation of meetings, appointments among others);

- To assist in the preparation of briefing papers and presentations for meetings;

- To assist the Head of Department with the administrative tasks and to ensure coordination with the team;

- To cooperate with the other Assistants and members of the Department;

- etc.

Your profile :

- You obtained a Secondary level education complemented with a 2-year certification in a relevant field (Finance, Economics or Statistics) or a Secondary level education with equally qualified experience in a relevant field;

- You acquired 5 years of experience in a Secretarial or operational position in a relevant field, with at least 1 year in an operational position;

- You speak fluently English (C1) and you have a good command of French (B2);

- You have a basic command of the Business Objects software for data queries;

- You have got solid IT skills, in particular with MS Word and Excel;

- Your qualities include a strong sense of responsibility and initiative;

- You have excellent organisational skills and a sound judgement;

- You are rigorous, able to meet deadlines through pressure and to set priorities;

- You are able to draft routine correspondence and edit materials;

- Communication, multi-tasking and flexibility are part of your personality;

- You are immediately available for a 6-month-contract.


Interested? Feeling like this experience could be a good opportunity for you right now?
Then please apply through the appropriate link and we will get back to you if your profile matches the requirements :-)