receptionist & office admin assistant (f/h) in Luxembourg

Julie WAGNER, Randstad Luxembourg, Randstad Luxembourg
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job details

luxembourg, centre
job type
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Julie WAGNER, Randstad Luxembourg, Randstad Luxembourg

job description

Receptionist & Office Admin Assistant (F/H)
Chinese/Mandarin speaking mandatory

Main Missions

The main mission of the position is to receive visitors by telephone and physically.
You also will be responsible for the planning of the use of the meeting rooms.
And you will participate in administrative tasks (mail management, secretarial assistance, etc.).


• Guide visitors and make registration
• Call taxy by request, book hotels by request
• Contact office building management company/handy man for office equipment fixing
• Check all office devices work well, report to the responsible person/supplier in case of a problem
• Receive and distribute the mail, copy/scan documents and send them to the relevant department
• Arrange deliveries, and make registration
• About meeting room management:
   o Frequently check all meeting rooms to keep them tidy and clean
   o Put drinks, snacks, and etc. for special customers’ meetings
• About office supplies:
   o Regularly check the stock of office supplies, and order office supplies goods online/offline
   o Receive and distribute office goods, arrange them properly, and recharge the coffee/water machine and printers
• About catering management:
   o Collect canteen meal booking quantities of employees, and organize quarterly canteen satisfaction survey
   o Frequently check the office café corner to keep it tidy and clean
• Occasionally support other departments or colleagues: send invitation letter, payment arrangement, help non-French speaking colleagues by simply translating French letters


Professional and technological required skills:

• Knowledge of Chinese and English is mandatory, good knowledge of French is an advantage
• Mastery of the Office pack, you have good IT Knowledges
• Knowledge of layout standards and writing skills
• You are known for your discretion and your sense of diplomacy.
• You will have a good presentation and a real interest in customer service.

Soft skills:

Confidentiality   Good manners     Discretion     Responsiveness
Collaboration     Integrity             Autonomy     Customer-oriented

Working conditions:

Type of contract: CDI
Weekly working hours: 40h/week
Working hours: 9am-1pm 2pm-6pm
Equipment available: PC
Workplace: Luxembourg

We are looking forward to meeting you so... send us your application (CV and cover letter) mentioning the reference: REC-PRO-2022