senior operational assistant (m/f) in Luxembourg Centre

posted
contact
Valentina PASOLINI, Randstad Luxembourg, Randstad Luxembourg
temporary
apply now

job details

posted
location
luxembourg centre, centre
sector
Administrative
job type
temporary
reference number
20242
contact
Valentina PASOLINI, Randstad Luxembourg, Randstad Luxembourg
apply now

job description

For one of our clients, a EU Institution based in Kirchberg, we are looking for a: 

                                           

                                                Senior Operational Assistant

 

Accountabilities:

 

- Provide administrative assistance in operational processes of the Unit

- Assist with delegation agreements communication coordination activities with internal and external stakeholders

- Help to ensure compliance with contractual commitments under delegation agreements and contracts with internal and external audiences

- Create and manage delegation agreements communications internal and external mailing lists

- Research and collate information, coordinate and disseminate various content to third parties

- Maintain records of activities and outputs under delegation agreement communications, for reporting and audit purposes; manage and update GED/repository delegation agreements folders and other potential data storage platform

-Assist in maintaining regular external and internal communications on delegation agreements  communications outputs

- Provide support on budget issues, reporting and monitoring, as well as on procurement and invoicing procedures

- Arrange and support meetings and missions and assist with travel arrangements

- Perform other related duties as required

 

Qualifications:

 

- Secondary level education, completed with a 2 year certification in a relevant field (secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field

- At least three years of secretarial/clerical experience

- Complementary education/experience related to communications, public relations, marketing, events are highly valued

- Excellent knowledge of English, a good command of French and other languages

 

Competencies:

- Strong communication and interpersonal skills - able to articulate clearly verbally and in writing to a variety of people at all levels

- Motivated, pro-active, well-organised, reliable and willing to work flexibly

- Strong administrative skills and a methodical approach to handling multiple tasks and meeting deadlines

- Organisational, planning and prioritising skills

- Good writing skills and ability to write in concise, error-free English

- Attention to detail

- Ability to work well in a team, but also able to work independently

- Training and experience using MS Word, Excel, PowerPoint and other software such as SharePoint

- High sense of confidentiality, initiative and good judgment

- Ability to work effectively with people of different national and cultural backgrounds