Randstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential.
We are currently looking for a:
Team Assistant, Secretary General Department (M/F)
•Plan, coordinate, and follow up on daily work related to secretarial and administrative support to assist the heads of divisions and respective teams.
•Manage and maintain business diaries and contact lists.
•Act as a liaison for internal and external correspondence and take appropriate action to ensure a professional and timely response, including preparing, editing, and/or formatting documents and presentations.
•Organise conference/video calls, arrange internal and external meetings, including the coordination of appointments, room bookings, agendas, and equipment, and ensuring relevant documents are available in advance of meetings.
•Assist in the organisation of internal and external events.
•Attend meetings and take minutes when required.
•Scan and file documents properly, organise and manage relevant databases, and provide support in the physical archiving process.
•Make travel arrangements and claim the reimbursement of related expenses.
•Support recruitment and procurement through scheduling interviews of candidates with the teams.
•Act as a back-up to the Personal Assistant to the Secretary General in case of absence.
•Ideally educated to bachelor’s degree level.
•At least three years of experience in a similar position.
•Complete mastery of Outlook and MS-Office (Word, Excel, and PowerPoint).
•Knowledge of WebEx, MS Teams and video system equipment would be an asset.
•Knowledge of SharePoint and Oracle Fusion would be an asset.
•Excellent oral and written English skills, additional EU languages would be an asset.
•Communication and interpersonal skills
•Resilience, flexibility, and adaptability to change.
Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, sexual orientation, nationality, religious beliefs, gender, disability, etc.
Ready to take on this new challenge? Do not hesitate to apply for this position. We look forward to meeting you!