european institution- administrative officer( m/f).

• Provide support to the Visitors Group service, including welcoming Visitors Groups
• Handle logistic issues and undertake relevant administration work;
• Liaise with and coordinate the work of the Protocol meeting hostesses (from the Bank’s security provider)
• Create and maintain lists of participants, send invitations and collect registrations, send confirmation emails
• Book travel arrangements for conference speakers with the Bank’s corporate travel agency
• Research and contact different venues for events, hotels, restaurants, service providers, obtain quotes for comparison and decision by a senior colleague
• Support with event logistics: printing badges, nameplates, signs
• Support during events taking place in the Bank’s Kirchberg campus (welcome, registration, set up, branding of venue, etc.)
• Help with preparing missions (mission suitcase: stationary bag, signature accessories, registration accessories, etc.)
• Prepare statistics, minutes, archive files electronically
• Help for the creation of events in our event management software Cvent;
• Coordinating division meeting, including taking minutes;
• Ensuring filing in GED for each events;
• Provide support to the team on a daily basis

Profil 

Secondary level education, complemented with a 2-year certification in a relevant field (economics, accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 3 years of relevant professional experience at senior support level, preferably in middle/back-office function.
- Ability to work accurately under pressure, to meet deadlines and priorities, work with flexibility and availability.
- Excellent knowledge of standard computer tools, particularly MS Office tools (Word, Excel, PowerPoint). Knowledge of Business Objects would be an advantage.
- Excellent knowledge of written and spoken English.